Sunday, April 7, 2019

Hotel Contract for Group Room Rates

Group Room Rates

2.1           The Hotel confirms the following special run of the house rates for the Group (the “Group Rate”).

If hotel will not confirm a group room rate you will need a formula for determining the rate based on the current room rate.  The formula should have a number of options, e.g., the lower of (a) “x” % off the daily average rate, (b) today’s rate + 3-5%/ year increase, (c) today’s rate + increase in the Consumer Price Index.

$ XX.00
$ XX.00
Additional Person
Staff Rate
$ XX.00

At a minimum, the Group rate includes:

2.2       The Group Rate covers all guest sleeping room costs, including service fees, but is exclusive of applicable sales/room tax, currently XX percent (XX %).  Housekeeping and other gratuities will be at guest discretion.

2.3       Rate Protection: The Hotel represents and warrants that the Group Rate shall be the lowest rates offered to the meeting attendee during the meeting period, with the exception of government rates, air crew rates and negotiated corporate discounts.  Should lower rates be offered by the Hotel (excluding the above-referenced categories), the Group Rate shall be adjusted to the lower rate.

2.4       Rate Extension: The Group Rate shall be offered for a period of five (5) days before and five (5) days after the Meeting Dates, subject to availability of rooms at the time of reservation to accommodate those who wish to extend their visits. These room nights will also be credited back to the Room Block.

2.5       Rate Application: The Group Rate shall apply for the entire duration of each guest's stay.

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