INFORMATION PLANNING, MANAGEMENT, AND CONTROL
In
this paper, I plan on explaining what professional competencies I have versus
what are needed to become military officer in relation to information planning,
management, and control. I will do this using the similarities between the
military and civilian business and the skills I have acquired that will be
useful as a military officer. I will also focus a lot on the differences
between information planning, management, and control in the military and in a
business.
Management deals with the conceptual
issues of the organization, such as planning, budgeting, and organizing. The
planning part involves setting
and meeting goals and targets. Command
guides the organization with well thought-out visions that make it effective. Control provides structure to the organization in order to make it
more efficient (Department of
the Army, 1987).
Command is the conveying of a vision to the organization in order to achieve a goal. It does this by
formulating a well-thought out vision and then clearly communicating it.
Command emphasizes success and reward. Control
is the process used to establish and provide structure in order to deal with
uncertainties. Since visions normally produce change, this can produce tension
and these uncertainties that causes tensions must be dealt with by leadership so
they do not hinder the organization. Management's primary focus is on the conceptual
side of the business, such as planning, organizing, and budgeting. It does the
leg work to make visions reality. Management is about ensuring that the
organization's resources are allocated wisely. Management helps to acquire,
integrate, and allocate resources in order to accomplish goals and task. This
is normally a continuous process. Command communicates the vision or goal to the
best people who can implement it. Throughout the process, it adjusts to new knowledge
and refines the vision. Leadership helps to guide and motivate people to do
their best through the process, and control seeks opportunities to reduce
risks, which in turn makes the process more efficient. All these processes work
together to make organizations a success when done properly (Clark, 2015).
In my military career, I
need to be both a leader and a manager. Leadership is the ability to inspire
and influence others to do something and management is the administrative
tools, supervision, and other work I use to get there. For example, inspiring
my workers to get promoted is leadership, but giving them fair evaluations,
ensuring they are taking on the right duties, and assigning challenging jobs
they need and giving them time to study is management (Leadership vs
Management, 2011).
Human resource management requires individuals to be
highly organized, ethical, and skilled at negotiation, conflict resolution and
communication. These are all skills that I have acquired throughout my degree
program. A human resource management career requires the right combination of
education and skills, along with personal attributes such as responsibility,
patience, fairness, empathy and firmness. Some of these skills can be taught,
and others one either has or dose not. I feel that I have these attributes
although I can struggle with patience from time to time, but it is something I
continue to work on. Human resource managers deal with employees during potentially
stressful situations and must be able to perform their duties in a respectful
and diplomatic manner. Human resources specialists in the U.S. military share
many of the same duties and daily tasks as their civilian counterparts. For
example, in the U.S. Air Force, personnel specialists assist and advise airmen
on developing their careers through training programs, and provide information
on job specialties and promotions. Additional tasks can include maintaining
files and records, scheduling and processing personnel for various actions, and
advising personnel and dependents on military training and benefits. Some other
human resource careers in the military include becoming one of the following. Personnel
Manager whose responsibilities include directing personnel to jobs and training
assignments, and planning recruiting activities. Human Resources Management
Specialist whose main responsibilities include managing affirmative action
plans and evaluation procedures, and designing strategies to improve HR
management. Human Resources Specialist support the overall welfare of enlisted
personnel, and help leadership keep service members healthy and ready for
combat. Since these are all skills that I have been improving upon in my Human
Service Degree Program, I feel that I have many options when transitioning to
an officer in the military (Burns, n.d.).
Although there are many similarities between the
military’s strategies for planning, command, and control, there are many
differences as well. When looking at Command and control, the military has a
vertical hierarchical structure. The rules of conduct are much more exact and
the roles are defined with rank and status that play a big part in the
hierarchy and how information is passed. This also includes the defined or
assigned occupational career fields that one is trained specifically for when
joining the military. The military has consistency across the units and
organizations that makes understanding positions and roles quite clear no
matter where one is stationed. In terms of promotions and long term careers,
the military has a clearly defined process for career progression. Additionally,
veterans share a bond in beliefs, traditions, values, and the importance
of rank and structure. This can carry on into their civilian life after getting
out of the military (Burns, n.d.).
In
a corporate non-military atmosphere, there is more of a collaborative model
that most organizations tend to use. Organizations are moving closer to a
matrix structure to make team work more effective. The rules of conduct are
more implied or understood based on the organization’s culture and a person’s
roles and status are more ambiguous or flexible depending on the situation. There
is variation across teams and divisions with roles and positions having more
flexibility. When it comes to career progression, there is a less defined path
and more opportunity for lateral assignments. The corporate culture imposes
corporate values on the organization and this affects the behaviors of the
employees within the organization (Burns,
n.d.).
Typically, a military member rises
to the top, based on a career ladder (from an E-1 to E-9 within a 20-year
career; or junior officer to senior officer). Most of the time in the same
career field such as intelligence, logistics, aviation, infantry, medical, administration,
and such. The Army, Navy, and Marine Corps do provide opportunities for
enlisted soldiers to become Warrant Officers once they are a certain rank
through a board and selection process. Other paths taken by enlisted include
going to school while enlisted or leaving the military to attain a college
degree, and rejoin as an officer (Burns,
n.d.).
On the non-military or civilian side,
the opportunities are less defined. This is true both inside a company, and when
reaching for the top ladder-rung by changing companies. A good example of this
is a prior military member who, in a nine-year period left the military as an E-5
enlisted soldier in the Army. He applied for and received a position as a GS-13
in the federal government in a supervisory position. From there he left the
federal government and joined a Department of Defense contractor as a Director.
He left the DoD contractor for another DoD contractor, where he set up the
contract parameters, and was hired as an executive Vice President. He has the
opportunity still to move around if desired and apply for more senior-level
federal positions. This gives an opportunity to relocate and continue to move
up the corporate ladder. Furthermore, within a company, employees can jump from
low-level to management, simply based on merit or networking. Many companies
have career field codes, but typically, they are much more flexible in allowing
employees to transfer into new positions, provide the appropriate training, and
expect success. This shows that the opportunities on the corporate side are
boundless (Burns, n.d.).
One
of the most common sets of activities in the management is planning. Very
simply stated, planning is setting the direction for some system and then
guiding the system to follow the direction. There are many kinds of planning in
organizations. Common to these many kinds of planning are various phases of
planning and guidelines for carrying them out as effectively as possible. Whether the system is an
organization, department, business, project, etc., the basic planning process
typically includes similar nature of activities carried out in similar
sequence. The complexity of the various phases depends on the scope of the
system, however, the nature of the activities and their general sequence
remains the same. The typical phases that will be summarized on planning used
in the corporate world may vary depending on the planning process an organization
uses.
·
Reference Overall Purpose, Mission, or Desired
Result from System
During planning, planners have in mind some overall purpose or result that the
plan is to achieve. For example, during strategic planning, it's critical to
reference the mission, or overall purpose, of the organization.
·
Take Stock Outside and Inside the System
An example is that during strategic planning, it's important to conduct an
environmental scan. This scan usually involves considering various driving
forces, or major influences, that might affect the organization.
·
Analyze the Situation
For example, during strategic planning, planners often conduct a "SWOT
analysis". During this analysis, planners also can use a variety of
assessments, or methods to measure the health of systems.
·
Establish Goals
Based on the analysis and alignment to the overall mission of the system,
planners establish a set of goals that build on strengths to take advantage of
opportunities, while building up weaknesses and warding off threats.
·
Establish Strategies to Reach Goals
The particular strategies to reach the goals chosen depend on matters of
affordability, practicality and efficiency.
·
Establish Objectives Along the Way to Achieving
Goals
Objectives are selected to be timely and indicative of progress toward goals.
·
Associate Responsibilities and Time Lines With Each
Objective
Responsibilities are assigned, including for implementation of the plan, and
for achieving various goals and objectives and deadlines are set for meeting
each responsibility.
·
Write and Communicate a Plan Document
The above information is organized and written in a document which is
distributed around the system.
·
Acknowledge Completion and Celebrate Success
If this step is ignored it can eventually undermine the success of many of your
future planning efforts. The purpose of a plan is to address a current problem
or pursue a development goal. Skipping this step can cultivate apathy and
skepticism or even cynicism in an organization.
In the military, the planning process
looks quite different. The military decision-making process has seven steps. Each
step of the process begins with certain input that builds upon the previous steps.
Each step, in turn, has its own output that drives subsequent steps. Errors committed
early in the process will impact on later steps. Estimates go on continuously to
provide important inputs for the military decision making process. The commander
and each staff section do estimates. Estimates are revised when important new information
is received or when the situation changes significantly. They are conducted not
only to support the planning process but also during mission execution.
·
Step 1: Receipt of Mission.
Input: Mission received by higher
headquarters or deduced by the commander or staff.
Output: Commander’s initial
guidance; Warning order issued
·
Step 2: Mission Analysis.
Input:
Higher HQ deliver a detailed order and plan; Intelligence Preparation of the
Battlefield (IPB); Specific staff make estimates for mission; List all facts
& assumptions for estimates.
Output:
Initial IPB products such as map overlays, weather reports and other intel
information; Restated mission with greater detail; Commander’s intent
explaining their vision; Commanders’ guidance (more detailed); Second warning
order in greater detail to give subordinate units more guidance for planning
process; Staff estimates continue; Preliminary movement (staging of troops and
equipment).
·
Step 3: Course of Action Development.
Input:
Restated mission; Commander’s guidance; Commander’s intent, Staff estimates
& products; Enemy course of action (what the enemy is most likely to do
based on intel).
Output:
Course of action statements and sketches (step by step plan and visuals).
·
Step 4: Course of Action Analysis
Input:
Enemy course of action; Course of action statements and sketches
Output:
War-game results (projected results of the proposed courses of action and a
recommended course of action for the commander); Task Organization (assigning
platoons and companies); Mission communicated to subordinate units; Commander’s
Critical Information Requirements (What do we want to know about the enemy?
What do we want to know about ourselves? What information do we need to keep
from the enemy?)
·
Step 5: Course of Action Comparison.
Input:
War-game results; Establish criteria (matrix to rank criteria based on
importance)
Output:
Decision matrix (final product with recommend course of action based on
weighted criteria for commander’s approval).
·
Step 6: Course of Action Approval.
Input:
Decision matrix
Output:
Approved course of action; Refined commander’s intent; Specified type of rehearsal
(practice evolution as specified by commander); High pay-off target list (What
needs to be accomplished in what order to be successful in mission).
·
Step 7: Orders Production.
Input:
Approved course of action
Output:
Orders (orders are generated and distributed to all involved
Figure
5-1 below shows the continuous flow of the commander’s and staff estimated
throughout the working process (The military decision making process, n.d.).
It is clear that although there are similarities within the management,
planning, and control processes for military and civilian organizations, the
differences are abundant. There are many skills that can be learned and
acquired on the civilian side that can be helpful in the military. These
attributes can be built upon in the military as they retrain personnel to use
information planning, management, and control to fit a military standard so
that all personnel will have the same skills to be as efficient as possible.
References
Burns, D. (n.d.).
Understanding how military and civilian cultures differ. Job Hunt. Retrieved from
http://www.job-hunt.org/veterans-job-search/military-vs-civilian-cultures.shtml
Clark,
D. (2015) The four pillars: leadership, management, command, & control. Big Dog, Little Dog. Retrieved from
http://www.nwlink.com/~donclark/leader/LMCC.html
Department of the Army (1987). Leadership and Command at Senior
Levels. FM 22-103. Washington, DC: GPO.
How to do planning. (n.d.) Free
Management Library. Retrieved from http://managementhelp.org/planning/index.htm
Leadership
vs. management. (2011). Military Leader.
Retrieved from https://militaryleader.wordpress.com/
The
military decision making process. (n.d.). Army
Field Manual 101-5. Retrieved from http://www.au.af.mil/au/awc/awcgate/army/fm101-5_mdmp.pdf