What is KapConsulting?
Introduction
The role of a KapConsulting,
LLC Human Resource Recruiter is fulfilling the requirements of the business by hiring
and retaining KapConsulting student recruits.
The HR Recruiter’s path to success is to work closely with KapConsulting
management to assist in developing recruiting documentation and streamlining
the process of onboarding new student recruits.
The HR Recruiter position is challenging and fast paced, as there are
many different facets to the job. The Recruiter will send evites, emails, and
call prospective interns to get them the information they need in order to make
the decision to take the internship. The Recruiter will work with the
prospective intern one on one to answer any questions. They are to complete any
other HR Recruiting duties that are assigned to them by their Human Resource
Management Team.
Information Management, Planning, and Control in Business Environments
Evaluate the
Information Management, Planning and Control in KapConsulitng, LLC. Human
Resource Department: “The job of discovering and hiring people has
traditionally been only a small part of the overall HR function. This has been true in spite of the fact that
the recruiting job has always been a central fixture of the HR program,
and that the person who performs the process well must exhibit a great number
and variety of skills, abilities, aptitudes, behaviors, knowledge -- must be
competent in several areas of performance rivaling those of the HR generalist.
It's about time that recruiters -- staffing professionals -- were given their
due. (Beebee, 1996).
There has been a reorganization of the KapConsulting business as
of March 8, 2016. The HR Generalist and
Recruiting departments have joined forces and merged. It was recognized that HR and Business
Process departments had to become one in order to make the organization
stronger and more efficient. The use of Google Drive has enabled the
organization to create a centralized repository for recruiting
documentation. This allows for everyone
in the company to join forces in order to share and edit documentation as
needed. The utilization of Podio is a
unique tool that offers the ability for students to pose questions and obtain
information on recorded training sessions.
Analyze organizational processes and
procedures in a variety of business settings.
The two department Vice Presidents are heading up the department merge. The main focus is to allow for a smoother
on-boarding process, develop more effective training processes and standardize
the process of how each KapConsulting organization will work succinctly and
seamlessly together.
Working in a virtual environment, the importance
of communication is stressed and is a very critical component to this type of
working environment. Another vital
component to keeping with their role in this internship, is learning the art of
time management. Learning how to plan
out their week out carefully in order to reach the required ten hours of
internship, along with completing their weekly course requirements.
In a virtual business environment, there
are important components that are needed in order to make the business a
success. The intern has to understand
how the business works. They have to
learn the processes and procedures specific to their individual departments and
to KapConsulting as a whole.
·
It is observed that consistent and thorough
communication with their peers and their management is key.
·
Having a competent manager assigned to the
intern is a critical component. Without
proper direction, the business will fail.
The Management must be available to the intern and if they can’t respond
within the allotted 24 hour timeframe, it should be escalated up the ladder
(i.e. Director, VP. Etc.)
·
Attending all mandatory meetings is vital to the
intern’s success. Although the intern
has the ability to listen to the recorded meeting, it is to their advantage to
attend the meeting live. This enables
them to ask questions and submit suggestions live.
·
Making sure the intern clocks in for all
internship work is important. Since the
policy is to have at least 10 hours logged in a week, this is a way to document
your hours. It is just as important to
describe what they did during that time.
·
Having a Weekly Activity Sheet prepared at the
end of each week is also a key component to this virtual business as it shows
your management exactly you have accomplished during that week.
Without these critical components, a
virtual business setting cannot succeed.
These components help KapConsulting stay organized and keep the business
on track. What can be improved is the
reliability of the timeclockfree app.
The phone app is convenient but is not reliable. The website is faulty as well. A new time clock application is recommended.
Assess the roles that structure, management, and leadership play in
organizational performance.
As an intern in the HR Recruiting department, it is reinforced
that the proper reporting structure is to be adhered to. Andrew Sharp is the current Manager of HR Manager.
The main goal of HR
management is to accomplish smooth transition for students entering their
internship, while reducing confusion as much as possible. The HR Manager then reports to Anthony Vargas who is the current HR Director, Blake Townsend who is the current VP and
Robert Castrowho is the head of KapConsulting.
Evaluate career skills in the field of
business and management
This week the interns began to develop and
hone their career skill sets. Working in
a virtual business environment, it is important to keep in mind that even
though we are not seen physically, we are heard. The tone and delivery of the employee should
be in a professional manner. If they are
presenting, they should be equipped with accompanying notes and their
presentation should be rehearsed in advance.
Communication is key in this internship.
This was stressed to the recruits more than once during the course of
the first week.
If
the employee is holding a meeting from their home, they should make sure there
are no background noises interfering their speech. It is very distracting, let alone very
unprofessional to hear babies crying and dogs barking in the background. . This
displays unprofessionalism and can turn a person off to your presentation. This can prove to be dangerous to ones career
as their audience can easily lose their interest, thus ruining your
credibility. Making sure you pronounce a
person’s name correctly is important, and if you are not secure with how to
pronounce it, it is proper to apologize in advance for any errors. Presentations must be clear and concise and
names are to be checked to be spelled correctly.
Know your
audience. Your presentation must be geared to the
rank/level of employees that will be your audience. If you are presenting to
the Vice President, your content should be apropos to the Vice President. The higher you present to within managerial
rank, the higher level your presentation content must be. Create an agenda. The agenda is what you will refer to in order
to keep the meeting running on target and on time”.
Conclusion
The
cost to any organization can be harsh if one recruit’s the wrong candidate for
a role. It is imperative that the HR
Recruiter does their due diligence in researching how important an employee’s
success is for the company’s success. The costs
to a company can be severe when "almost anyone" takes on the recruiters duties. This emphasis on the idea of its people being
a company's greatest resource has -- at least in the literature -- never been
more intense. And once a company begins to recognize the infinite value of its
employees, it must also gain a greater appreciation of the staffing function
and for the recruiting personnel who actually discover and hire those people
who can make a company succeed (Beebee, 1996).
REFERENCES
Beebee, B. (1997).
Competencies of the competent recruiter.
Retrieved form http://search.proquest.com.lib.kaplan.edu/education/docview/197911863/83D02F21E15F48E0PQ/7?accountid=34544
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