Commission
3.1 Other than as set forth herein, Hotel
represents and warrants that it has no agreement with any party to pay a
commission related to the Meeting. Hotel
further represents and warrants that it shall not subsequently enter into such
an Agreement without first disclosing such agreement to the Group and obtaining Group’s written permission to execute such an Agreement.
Complimentary Rooms
4.1 The
Hotel shall provide the Group with one (1) complimentary room night for every
forty (40) room nights occupied on a cumulative basis by the Group’s attendees
over the dates established, (calculated by adding the total number of room
nights occupied by the Group over the dates established, dividing that number
by 40 and rounding up to the nearest whole number). A single or double room night is counted as
one (1) room night, one-bedroom parlor suite as two (2) room nights, etc. Complimentary rooms may be assigned by the Group
to individuals in any manner over the actual conference dates or immediately
before or after the dates or applied to the Master Account provided, however,
that the Hotel be notified of the Group’s intentions prior to arrival.
4.2 Any
unused complimentary room nights shall be deducted from the Group’s Master
Account based on the quoted room night rate times the number of unused room
nights.
Additional Concessions
5.1 The
Hotel will provide the Group with the following additional concessions:
A list of
possible concession is available at:
http://www.ieee.org/web/conferences/organizers/contracts.html
If a rebate
or commission is included in this Agreement, then the following must be added: “Group takes full
responsibility for determining whether disclosure of the (rebate or commission) is required and
for making such disclosure.”
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